Required Documents All applicants are asked to provide the following information: The applicant's 501(c)(3) letter from the Internal Revenue Service The applicant's most current registration receipt from the Minnesota Attorney General's Office, Charities Review Section, or, where required by law, the appropriate state or tribal governmental agency Appropriate documentation for tribally sanctioned projects The name(s) of chief administrative officer(s), program director, and primary contact of applicant organizations A statement of agreement, signed by the administrative officer(s) and by the board chair, which includes the following: A statement endorsing the proposal and agreeing that the organization will assume the full responsibilities involved in the proper fiscal management of and accounting for any grant received, and will make certain that any reports required by Grotto are submitted on time. A statement to submit regularly and on time such progress evaluations and financial reports as are requested by Grotto. Grotto requests semi-annual evaluation and financial reports, and may request additional reports if appropriate. A statement that no part of the grant from Grotto will be used to support propaganda for or in opposition to legislation, either enacted or proposed, or used for the campaigning for or against any candidate for a public office, or to employ or compensate for such activities. The agency will not use this grant for the purpose of funding what is perceived to be grass-roots lobbying under the revised Internal Revenue Code of 1988. A statement that this proposal has been reviewed by the board of directors of the applicant organization or will be reviewed at a board meeting (provide the date of the board meeting). A statement regarding the existence of a governing board that meets regularly. State the size of the board, frequency of meetings, and average numbers attending each meeting. A list of the board members and their affiliations is also required. Any additional information that you feel Grotto may need to make an informed decision about your application. The Minnesota Common Grant Application is provided only as a model. Should you choose not to use its budget format, then submit your financial information as requested. The following financial information is needed to process your application: The applicant organization's most recently audited financial report. Both organizational and project financials, including revenue and expenses for last year's actuals and year-to-date actuals against the budget. One-year projected budget. Proof from fiscal agents that they will oversee the managerial and the financial activities of the project submitted. They must demonstrate that the funds provided to the project will be included in their own financial statements, and that the project will be audited. Fiscal agents must also submit statements demonstrating approval by their governing board of the fiscal agent agreement, and that the funds requested will be used as outlined in the Grant Agreement with Grotto. Disclosure from fiscal agents of all fees, charges, and contracts that will be billed to the project.